Generic or Specific Termination Letters: What’s in Your Company’s Best Interest?

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​Karen recently joined a plastics manufacturing company as its director of HR and administration. An employee needed to be terminated, and Karen was asked if it would be better to provide a generic termination letter, provide a detailed termination letter or simply to notify the individual verbally that the company was choosing to move forward with dismissal.Like so much else in human resources, it depends: Providing accurate and specific termination letters may be in the company’s best interests because details of the situation serve to demonstrate that the termination was legitimate, consistent and based on sound business reasons. Further, well-written and substantiated termination letters can dissuade plaintiffs’ attorneys from taking on a case. On the other hand, Karen is aware that a poorly constructed termination letter could do enormous damage should the matter proceed to litigation, which is why certain defense lawyers recommend only generic letters with few or no details—a

Source:: Generic or Specific Termination Letters: What’s in Your Company’s Best Interest?

      

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